Ingenuity-Winter-2017

Pond Ingenuity Winter 2017 13 tablets were used that were connected to the BUILDER database. These tablets were not loaded with BRED (Builder Remote Entry Database), but a system developed by a third party. The system allows for the collection of distressed- based or direct-based assessment, photos, and even Real Property Inventory bar code numbers. Not only does this system collect data, but it also allows for complete management of the data flow, which helps expedite it. Previously, a project manager and multiple assessors would manage this. Now, after the data is gathered, one person can quality check and manage the flow of data into the BUILDER database; thus reducing the data input effort by half. This technology allows an assessor to simply leave the field, turn in their tablets, and be finished. Before, they could have taken as much time uploading their data as they did making observations in the field. In the case of the dorm assessment, each discipline could cover more than 100,000 square feet in a single day. After completing the field work, data analysis is employed for facility managers to give recommendations to clients. Historically, this data analysis was done by individuals and had some drawbacks: it was typically highly experienced-based and subject to interpretation. While personnel knowledge and experience can be considered a strength, utilizing modern technology gives assessors the opportunity to employ objective analysis over all the data. Using a computer platform removes the subjective analysis by creating calculated values for condition index of buildings and systems. Furthermore, BUILDER can be connected to cost databases to improve the accuracy of replacement and repair costs. Facility assessors can also use the technology available to create work plans for the building or buildings. This enables them to predict funding needs through this computer platform, keeping estimates as accurate and on track as possible. Once field observations have been completed and data analysis has been compiled, facility managers are responsible for presenting the data to potential clients, again seeking to be efficient, accurate and cost effective. Innovative technologies such as BUILDER, applications in hand held devices, and the device to storage interface allows for facility managers to present a much more accurate and realistic assessment. In the past, facility assessment reports have been large and cumbersome. This makes it challenging for leadership to disseminate the information needed from them and has kept facility assessments from being an effective way to maintain current structures. Another criticism of facility assessments conducted in the past is that reports are too static, as it only gives a snapshot of what condition the facility is in at the time the report is created. The innovative technology presents practical solutions to these challenges. Facility managers can now utilize GIS technology and computer platforms to analyze the data to see the condition of buildings in real time and over a much larger area than previously accessible. Furthermore, this technology allows clients and leadership to view the condition of certain systems within buildings, as well as easily pinpointing trouble spots. All of this additional information gained through these innovative technologies allows facility managers to identify where maintenance funds should be prioritized. Perhaps the greatest gain for facility managers and clients is that results gathered from using this technology are not static. As information is updated in the buildings, the information viewed is the most current and up to date. In fact, some platforms will continue to age equipment that has been captured long after field visits have been conducted. Though the training and implementation of new technology can be daunting, the benefits to a facility assessment program cannot be denied. Cooperation and collaboration between the IT department and facility managers can yield strong returns for companies in the areas of cost savings, time and human capital. George Fragulis, PE, LEED AP, CEM, BEMP, PMP, Program Manager