Michael Jeffreys, PMP
Site Safety Health Plan
Pond has implemented a comprehensive safety program that covers all of our activities. The program is composed of three main components: the Corporate Safety Plan, site-specific Accident Prevention Plans, and Training. The three components combine to create the safest working environment possible for employees, clients, and the public.
The Corporate Safety Plan is the playbook for Pond’s Health and Safety Program. It is continually updated to address changing business needs, regulatory updates, and client requirements. It serves as a guide for those planning projects so that they can find the safest route to their goals.
Task order specific Accident Prevention Plans are detailed maps to safety for people executing projects. The Accident Prevention Plan starts with basic information about the project then progresses into greater detail on specific aspects of the work such as lockout/tag out, confined space entry, and the specific Activity Hazard Analysis (AHA).
Training modules are the building blocks of Pond’s Health and Safety Program. Each POND employee is extensively trained in applicable courses.
Pond strives to create and maintain a safe workplace. This is demonstrated by our excellent safety record. Pond has had no recordable safety incidents in this history of the company. This focus on safety is also translated to all of our subcontractors.
Site Quality Control Plan
Pond’s quality control program (QCP) is modeled after the US Army Corps of Engineer’s Contractor Quality Control Plan. A contract specific Quality Control Plan is maintained and is updated with each Task Order awarded. The QCP is administered by a QC Manager and inspection team independent of the day to day management of the program.
Pond has developed a custom database tool to assist in the management of the Service Orders and Recurring Maintenance efforts under our current contract with Huntsville Center. Pond’s Maintenance and Repair System (MARS) program is a secure on-line SQL database that is accessed and managed via the web.
The database has powerful search and filtering capabilities as well as the ability to track and report the progress of service orders as they are submitted for approval. Maintenance visits are scheduled through MARS and the receipt of maintenance reports are tracked to ensure that all reports are received in a timely manner. MARS includes a complete list of all QAE’s and our subcontractor contact information. A variety of standard reports were created to satisfy the monthly reporting requirements of the contract. The tool is currently being expanded to enhance the search capabilities to identify trends to allow more proactive preventive measures to be developed.
The home screen visibly projects a map which includes all of the sites currently under contract. When you click on a dot it brings up nine specific data points about the installation, to include the number of maintenance visits required each year and whether it receives emergency support. Beyond the base level information, individual facilities and descriptions are identified including the RPI or EBS facility number and pictures of the facility. In addition, to access to the service order database, the link also accesses server folders that contain all previous maintenance inspection reports and closed service order documentation.