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Third Party Recruiters

Pond policy for third-party recruiters and staffing agencies

The information listed below is our organization’s position on working with outside recruiting organizations. It is the responsibility of all third-party recruiting firms and staffing agencies to know our policy when pursuing projects with Pond.

 Pond has existing agreements with third party recruiters and staffing agencies which we partner with when their strategic help is necessary.

Signed Vendor Agreement

All third party recruiters and staffing agencies must have a signed vendor agreement from Pond’s Human Resources department in order to receive payment for a candidate placement or introduction. Candidate introductions or resumes can only be submitted to the Human Resources team or through our Careers website if 1) a signed vendor agreement is already on file and 2) the agency has received a formal instruction from the Director of Human Resources or a Human Resources Manager to submit candidates for a particular job posting.

Pond will not pay a placement fee to a recruiter or agency that does not have a signed vendor agreement on file in our records. Any candidate whose resume or CV is submitted to any employee of Pond without having a Pond vendor agreement in place will be considered property of Pond. Pond will not be held liable to pay a placement fee.

Obtaining a signed vendor agreement from Pond’s Director of Human Resources is the only way you will be paid for a placement. Verbal or written commitments with any recruiting or staffing agencies from any other member of the Pond staff who is not the Director of Human Resources will not be considered binding terms. Pond will not pay a fee to a third-party recruiter or agency that has not coordinated their recruiting activity with our Human Resources department.

Unsolicited Resumes

All unsolicited resumes sent to Pond through our Careers website or via email to either the Human Resources department or to any Pond employee email address will be considered property of Pond. Any resume submitted by a third party recruiter or staffing agency to any Pond employee outside of the Human Resources team will be considered property of Pond.

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